Purchasing and Office Administrator

Job Description: Working with Sales team on customer orders and processing OCR’s.  Review incoming information for accuracy and erroneous details and investigate/correct prior to data entry.  Responsible for updating and maintaining on-going cost updates within xRM.  Procurement of all “Buy” items for customer demand.  Communicate with Canvys suppliers for clarification of item information; obtain item specifications when required.   Other duties may include additional administrative tasks as assigned by Management.

Job Responsibilities: 

• Essential Job Functions:
• Update revised item information and work with appropriate groups to ensure current information at all times
• Upload all product line price changes and updates into xRM
• Provide item data reports including, but not limited to, old vs. new purchase costs, sales price and margin check reports
• Work with suppliers to capture updated item information and specifications
• Acquire and maintain lead time information
• Track NRE costs and corresponding MRO’s
• Set up new suppliers within xRM System

 

• Non-essential Job Functions:
• Back-up for Planner
• MRO requisition entry
• Ordering office supplies as needed

 

Qualification Requirements:

Requires a minimum of 5 years business experience in a fast-paced environment.  Purchasing background a plus. Ability to respond to common inquiries, make decisions and establish work priorities.  Carry out duties and responsibilities with limited supervision.  Exchange information using tact and persuasion, requiring good oral and written communication skills.  Ability to work with all levels of management, solid organizational and planning skills.  A strong working knowledge of Microsoft Excel, Word, Access and business operating systems.

 

Working Environment: Air-conditioned, well-lit office area, warehouse and manufacturing environments

 

Training Requirements:

Quality Manual	OP-7.4-02 Purchasing Process
QP-001 Quality Plan	OP-7.4-06 Supplier Qualification
OP-4.2-02 Control of Documents	OP-7.5-01 Control of Customer Supplied Material
OP-4.2-03 Control of Quality Records	OP-7.5-04 Manufacturing
OP-4.2-04 Best Practices for Data Recording	OP-7.5-08 Packaging, Labeling and Shipping
OP-6.4-01 Work Environment	OP-7.5-09 Customer Complaints and Returns
OP-7.2-02 Request for Quote “RFQ”	OP-8.2-01 Customer Satisfaction
OP-7.2-03 Order Entry/Review Process	OP-8.5-01 Continual Improvement
OP-7.2-06 End of Life Notification	OP-8.5-02 Corrective Action
OP-7.3-01 Design and Development	OP-8.5-03 Preventive Action
OP-7.3-02 Engineering Change Orders
OP-7.3-03 Temporary Deviation Notice (TDN’s)
OP-7.4-01 Supplier Evaluation

This employee is required to be trained on the operating procedures listed below as well as any other training identified by Management.

 

About Canvys: Canvys – Visual Technology Solutions is a Division of Richardson Electronics, Ltd. (NASDAQ: RELL). We are a global value-added integrator and manufacturer that specializes in creating custom monitor and All-In-One (Panel PC) solutions for Original Equipment Manufacturers (OEMs). Our collaborative approach allows us to bring cost-effective display solutions to market faster through modifying off-the-shelf components, custom engineering/manufacturing, and strategic outsourcing. Canvys offers regulatory and application-specific certifications. We also provide complete post-sale service/support, including maintenance, troubleshooting, and calibration. For more information, visit us at www.canvys.com. 

About Richardson Electronics: Richardson Electronics, Ltd. is a leading global manufacturer of engineered solutions, power grid and microwave tubes, and related consumables; power conversion and RF and microwave components including green energy solutions; high-value replacement parts, tubes, and service training for diagnostic imaging equipment; and customized display solutions. More than 60% of our products are manufactured in LaFox, Illinois, Marlborough, Massachusetts, or Donaueschingen, Germany, or by one of our manufacturing partners throughout the world.  All our partners manufacture to our strict specifications and adhere to our supplier terms and conditions.  We serve customers in the alternative energy, healthcare, aviation, broadcast, communications, industrial, marine, medical, military, scientific, and semiconductor markets. The Company’s strategy is to provide specialized technical expertise and “engineered solutions” based on our core engineering and manufacturing capabilities. The Company provides solutions and adds value through design-in support, systems integration, prototype design and manufacturing, testing, logistics, and aftermarket technical service and repair through its global infrastructure. More information is available at www.rell.com.

 

Equal Opportunity Commitment

Richardson Electronics is an international organization with offices worldwide. We are committed to fostering a workplace where all employees have equal opportunities to succeed, grow, and contribute. We believe in creating an environment where every individual is valued, respected, and supported. By promoting fairness, inclusivity, and a culture of mutual respect, we ensure that our employees, customers, and the communities we serve can achieve their goals. Our ability to bring together individuals with diverse skills, experiences, and perspectives is essential to our continued global success.

 

Equal Opportunity Employer/Veterans/Disabled

*Must be authorized to work in the US.

 

 

Please send resume to: rosa.brothers@canvys.com

 

Required postings:

Family Medical Leave Act (FMLA) https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

Employer Polygraph Protection Act (EPPA) https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

Equal Employment Opportunity (EEO) Know Your Rights https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

Invitation to Self-Identify https://www.rell.com/webfoo/wp-content/uploads/2025/03/Invitation-to-Self-Identify.pdf

 

Pay Range: $25-30 per hour

Benefits: Our benefits package includes comprehensive health insurance with multiple PPO and HSA plan options, as well as dental and vision coverage. We offer flexible spending accounts (FSA), life insurance, voluntary life insurance, short- and long-term disability (STD & LTD), an employee assistance program (EAP), smoking cessation support, weight management program, pet insurance, LifeLock identity protection, and a 401(k)-retirement plan. Additionally, we provide generous vacation time, sick/personal days, 10 paid holidays, and tuition reimbursement to support ongoing education and work-life balance.